THIS AGREEMENT is made effective as of: May 1, 2021
BETWEEN:
Chiefs of Ontario (COO)
Social Services Coordination Unit
468 Queen St. E – Suite 400
Toronto, ON M5A 1T7
AND:
Sisco & Associates Consulting Inc. (SISCO)
245 Tecumseh Ave. E
London, ON
N6C1S7
In Relation To: The Early Learning and Child Care (ELCC) Asset Mapping Report:
Background
This Data Sharing Agreement between the Chiefs of Ontario (COO) and Sisco & Associates Consulting Inc. (SISCO) includes the terms of data collection, management and sharing incumbent on SISCO for the duration of the ELCC Asset Mapping Report project, from May 2021 through February 2022.
Data Ownership
COO and SISCO acknowledge and respect that participating First Nations maintain ultimate ownership of any data collected regarding their respective First Nations’ lands, community, and Peoples. SISCO will be sharing data with COO in accordance with this agreement, and COO has discretion to share back First Nation community-based data in accordance with their current policies and practices, such as OCAP™ (Ownership, Control, Access, and Possession), USAI (Utility, Self-Voicing, Access, Inter-Relationality) and other First Nation community-based protocols.
Projects Overview
Ruby Miller, COO’s Director of Social Services, is the Project Authority and Fallon Andy, COO’s Social Policy Analyst, is the key contact for the ELCC Asset Mapping Report. Fallon can be reached by telephone at (416) 597 1266, or by email at Fallon.Andy@Coo.org. The projects’ purpose, organization description, and key contacts and teams are provided in the following chart.
| Purpose | Organization Description | Key Contact & Team |
| ELCC Asset Mapping Report | ||
| The purpose of this project is to develop, in consultation with participating COO communities, an ELCC Asset Mapping Report to:
1. plan COO’s funding allocation to First Nation communities; and 2. advocate for greater funding by demonstrating existing service gaps and disparities compared with mainstream ELCC programming. |
Sisco & Associates Consulting Services Inc. (SISCO)
SISCO is a consulting firm specializing in Indigenous community-based consulting. |
Ashley Sisco, Project Manager ashley@siscoconsulting.caGreg Graham, EconomistRussel Evans, Social Accounting ExpertBryanne Smart, Lead ResearcherJoette Lefebvre, Research Assistant |
Projects Data Collection & Information
The project data collection and information are summarized in the chart below:
| Approach | Methods | Data Collected | Data Storage | Data Analysis | Reporting |
| ELCC Asset Mapping Report | |||||
| Participatory & Community-based
Community dialogue
Facilitation and sharing circles
|
Drawing on Indigenous methodologies, including research conversations (informal two-way dialogue) and principles of sharing circles in online focus groups.
Up to 20 online research conversations with: • Federal and Provincial Governments • Ontario PTO partners • First Nation and Mainstream ELCC Providers
6 online focus groups (sharing circle principles) targeting 20-30 participants with: • First Nation Community • First Nation ELCC participants
4 online surveys : • Mainstream ELCC providers • First Nation ELCC providers • First Nation families • First Nation ELCC participants |
ELCC needs among First Nation families in Ontario
ELCC funding & gaps (against needs & mainstream programming)
ELCC programming and services including strengths, challenges, & gaps
ELCC participation & experiences |
SISCOnnect
• Secure, password protected & encrypted, network access system for file storing & sharing
Secure office for print files with a lock and filing system (do not print out data)
Surveys developed and stored on servers in Canada using an OCAP compliant survey hosting service recommended by COO
After end of reporting period (March 2022), SISCO will share data back with COO on an encrypted USB and erase data files from SISCOnnect |
Preliminary analysis among team
Participatory analysis session with COO
|
Interim data collection meeting with COO
Report outline
Draft Report
Final Report
Presentation
Participant briefing and webinar |
Work Plans
The workplan below provides a breakdown of services and deliverables for this project by phase between May 2021 and February 2022, and includes two phases:
- Phase One: Project planning and data collection from May 2021 until the end of September 2021, and
- Phase Two: Analysis & Information Sharing from October 2021 to the end of February 2022
| Activities | Deliverables |
| Phase 1: Project Planning & Data Collection (May-September 2021) | |
| · Develop data collection tools
· Conduct environmental scan, surveys, focus groups and research conversations
|
√ Data Collection tools
√ Environmental scan √ 6 online focus groups √ Up to 20 research conversations √ 4 online surveys
|
| Phase 2: Analysis & Information Sharing (October 2021 – February 2022) | |
| · Conduct preliminary analysis of key findings
· Gain input on findings and recommendations through participatory analysis session · Finalize and develop outline and draft report · Co-present final report and briefing |
√ Preliminary analysis & key findings
√ Participatory analysis session with COO √ Report outline and input √ Presentation of final report √ Participant briefing and webinar |
Confidentiality
SISCO agrees that they have utilized and will continue to utilize the following measures to ensure confidentiality of data is protected:
- Exercise at least the same degree of care as it uses with its own data and Confidential Information and will protect the Data from misuse and unauthorized access of disclosure at all times.
- Not release the names of individuals, or information that could be linked to an individual, nor present the results of data analysis in any manner that would reveal the identity of individuals.
- Not release data to a third party without prior approval from the data provider.
- Not share, publish, or otherwise release any findings or conclusions derived from analysis of data obtained from the data provider without prior approval from the data provider.
While its terms may be satisfied prior to this date, as anticipated in the workplan (May 2021 – February 2022), this Agreement is intended to survive beyond the duration of the life of the project up until the data can be returned to the COO and / or destroyed in accordance with its terms.
Accepted and agreed to:
Ashley Sisco
Owner & Principal Consultant,
Sisco & Associates Consulting Services Inc.
Ruby Miller,
Director of Social Services,
Chiefs of Ontario (COO)