THIS AGREEMENT is made effective as of: August 5, 2021                                                              

BETWEEN: 

Save the Children Canada (SCC)
National Reconciliation Program
4141 Yonge Street, Suite 300
Toronto, ON M2P 2A8

AND:

Sisco & Associates Consulting Inc. (SISCO)
245 Tecumseh Ave. E
London, ON
N6C1S7

 

In Relation To: The Participatory Strength-Based Assessment: Emergency Programs with First Nations, Inuit & Métis Children (PSBA)

 

Background

This Data Sharing Agreement between the Save the Children Canada (SCC) and Sisco & Associates Consulting Inc. (SISCO) includes the terms of data collection, management and sharing incumbent on SISCO for the duration of the Participatory Strength-Based Assessment: Emergency Programs project, from July 2021 through March 2022.

 

Data Ownership

SCC and SISCO acknowledge and respect that participating First Nations, Inuit and Métis communities maintain ultimate ownership of any data collected regarding their respective lands, communities, and Peoples. SISCO will be sharing data with SCC in accordance with this agreement, and SCC has discretion to share back community-based data in accordance with their current policies and practices, such as OCAP™ (Ownership, Control, Access, and Possession), USAI (Utility, Self-Voicing, Access, Inter-Relationality), Inuit Qaujimajatuqangit principles and other First Nation, Inuit and Métis community-based protocols.

 

Projects Overview

Lewis Archer, SCC’s Senior Manager, National Reconciliation Program, is the Project Authority. Lewis and  Conrad Prince, SCC’s Director, National Reconciliation Program, are the key contacts for this project. Lewis can be reached by email at LArcher@savethechildren.ca. The projects’ purpose, organization description, and key contacts and teams are provided in the following chart.

 

Purpose Organization Description Key Contact & Team
Participatory Strength-Based Assessment
The purpose of this project is to enhance SCC’s NRP’s understanding of the strengths and priorities of Indigenous children and their caregivers during times of emergency along with Indigenous community partners, to:

1.     conduct a PSBA of emergency programs for children;

2.     co-develop a Theory of Change (ToC) or similar culturally appropriate action planning framework; and

3.     co-create a Results Framework, or another culturally appropriate measurement tool.

Sisco & Associates Consulting Services Inc. (SISCO)

SISCO is a consulting firm specializing in Indigenous community-based consulting.

Ashley Sisco, Project Manager
ashley@siscoconsulting.caRobyn Baron, Humanitarian AdvisorBryanne Smart, Lead ResearcherJoette Lefebvre, Research Assistant

 

Projects Data Collection & Information

The project data collection and information are summarized in the chart below:

Approach

Methods

Data Collected

Data Storage

Data Analysis

Reporting

Participatory Strength-Based Assessment

Participatory & Community-based

 

Community dialogue

 

Facilitation and sharing circles

 

 

Drawing on Indigenous methodologies, including research conversations (informal two-way dialogue) and principles of sharing circles in online focus groups.

 

15- 20 online research conversations with:

  • Emergency service providers

 

12 online focus groups (sharing circle principles) targeting 10 participants each for a total of 120 participants with:

  • Caregivers of First Nation, Inuit and Métis children

2 online surveys:

  • Caregivers of First Nation, Inuit and Métis children

Emergency service providers

Preparedness, response and recovery emergency programming needs of First Nation, Inuit and Métis children across Canada

 

Current preparedness, response and recovery emergency programming provided to First Nation, Inuit and Métis children across Canada, including the strengths, challenges, & gaps

 

Experiences of caregivers of First Nation, Inuit and Métis children who have received emergency programming

 

Ideal vision of  emergency programming for First Nation, Inuit and Métis children

SISCOnnect

  • Secure, password protected & encrypted, network access system for file storing & sharing

 

Secure office for print files with a lock and filing system (do not print out data)

 

Surveys developed and stored on OCAP-compliant survey host with servers in Canada

 

After end of reporting period (December 2021), SISCO will share data back with SCC on an encrypted USB and erase data files from SISCOnnect

Surveys developed and stored on OCAP-compliant survey host with servers in Canada

 

After end of reporting period (December 2021), SISCO will share data back with SCC on an encrypted USB and erase data files from SISCOnnect

 

 

Interim meetings with SCC to determine research tools/contact lists

 

Preliminary Analysis

 

Validation Workshop

Draft PBSA Report and TOC

Final PBSA Report and TOC

Presentation

 

Draft Result Framework

 

Results Framework Co-Development Session

 

Results Framework & Final Report

 

Revised Results Framework & Next Steps Session

 

Work Plans

The workplan below provides a breakdown of services and deliverables for this project by phase between July 2021 and December 2021, and includes four phases.

Services

Deliverables

Phase I: Project Planning & Preparation (Jul 27 – Aug 13, 2021)

1. Participate in project launch zoom meetings with SCC NRP team to:

  • sign contract;
  • finalize the work plan;
  • identify a list of and obtain documents and data for the targeted scan (including key NRP and SCC/SCI documents regarding emergency management and/or sectoral needs assessments);
  • identify a preliminary list of potential organizations and participants for engagement in research conversations (interviews) and focus groups; and

gain input into research tools. 

2. Develop an inception report outlining the purpose, approach and methodologies and including:

  • data sharing agreement
  • research tools;
  • document and data review lists; and

target participant list.

    • Signed Contract
    • Inception Report
      • Final Work Plan
      • Target Document And Data Review List
      • Participant Selection/Engagement Criteria
      • Target Participant List (including regional and population scope)
      • Data Sharing Agreement (including privacy, confidentiality and participant safety protocols)
      • Research Tools
Phase II: Data Collection – Participatory Strength-Based Assessment (PSBA) Exercise (Aug 16 – Dec 17, 2021)

3. Engage participants in participatory PSBA exercise by:

  • sharing communications materials with NRP partners, and key participant lists, as well as connector organizations within each of four identified regions; and
  • sharing communications out directly with partner organizations within these regions via the channels indicated by partners and the NRP.

 

4. Conduct the PSBA exercise to identify the perspectives, priorities, assets and gap areas for Indigenous communities relating to child-focused emergency preparedness, response and recovery programming by conducting:

  • a targeted document and data scan, drawing on lists provided by the NRP and other PSBA participants and partners;
  • online research conversations (15- 20 in total; 3-5 per region);
  • online focus groups (suggest 3 per region for 12 in total; target 10 participants each for 120 total participants); and
  • online surveys (2; target total 150 participants), including one for service providers and partners and one for Indigenous community members generally.
  • Preliminary Analysis
  • Validation Workshop
  • Draft PSBA Report and NRP Plan Framework
  • Final PBSA Report and NRP Plan Framework
Phase III: PSBA Data Analysis – NRP Program Plan Framework (Jan 3 – Feb 11, 2022)

5. Develop a PSBA report, summarizing the key findings of the PSBA process and high level recommendations for a program plan framework by:

  • conducting preliminary analysis of the PSBA data as an internal team; and
  • developing a draft report and revising the report with SCC NRP in advance of the online validation workshop.

6. Validating the PSBA assessment and co-developing the NRP program plan framework with NRP and participants by:

  • facilitating an online validation workshop with the participants and SCC NRP to gain input into the key findings and co-construct meaning from these findings to co-develop NRP’s program plan for emergency response on the basis of those findings; and

updating and finalizing the PBSA report and NRP program plan, based on the workshop with NRP and participants.

  • Preliminary Analysis
  • Validation Workshop
  • Draft PSBA Report and NRP Plan Framework
  • Final PBSA Report and NRP Plan Framework
Phase IV: Co-create NRP Program Plan with Measures (Feb 14- March 31, 2022)

7. Co-develop a culturally appropriate, child-focussed, NRP program plan with measures with the NRP by:

  • facilitating a participatory session to develop the plan, drawing on key themes drawn from the research and internal SCC and NRP tools to ensure alignment; and

facilitating a session with participants and the NRP to present the revised plan and identify next steps for 1) potential programming interventions (supports) and 2) implementing the framework to measure results, as well as 3)how this information could be incorporating into an internal strategy and eventual operational platform.

  • NRP Program Plan Co-Development Session
  • Draft NRP Program Plan
  • Final NRP Program Plan
  • Session to present back Final NRP Program Plan & identify Next Steps Session

 

Confidentiality

SISCO agrees that they have utilized and will continue to utilize the following measures to ensure confidentiality of data is protected:

  • Exercise at least the same degree of care as it uses with its own data and Confidential Information and will protect the Data from misuse and unauthorized access of disclosure at all times.
  • Not release the names of individuals, or information that could be linked to an individual, nor present the results of data analysis in any manner that would reveal the identity of individuals.
  • Not release data to a third party without prior approval from the data provider.
  • Not share, publish, or otherwise release any findings or conclusions derived from analysis of data obtained from the data provider without prior approval from the data provider.

While its terms may be satisfied prior to this date, as anticipated in the workplan (July 2021 – March 2022), this Agreement is intended to survive beyond the duration of the life of the project up until the data can be returned to the SCC and / or destroyed in accordance with its terms.

Accepted and agreed to:

 


Ashley Sisco
Owner & Principal Consultant,
Sisco & Associates Consulting Services Inc.

 


Lewis Archer
Program Manager
Save the Children Canada

 

Date: 10/4/20121

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